Job Descriptions

President

Acts as an advisory member of the Board. The spouse of the Commander JFC HQ Brunssum, or a suitable alternative, is invited to become the President of the IC. While the incumbents of these positions do not need to be the spouse of a senior officer, they need to be willing and able to act as a positive conduit between the Club and the Headquarters and provide positive Public Relations for the Club. Has no voting rights.



Chairperson

  • Chairs the committees

  • Manages the agenda

  • Organizes the vote of the decisions

  • Updates the membership list

  • Deals with internal or external entities from JFC

  • Supervises IC events (Coffee & Culture mornings, Craft Market…)

  • Welcomes and helps board members

  • Finds solutions for ongoing challenges within the club


Secretary

  • Ensures the smooth functioning of the Committee

  • Prepares agendas for meetings (in consultation with the Chairperson)

  • Write and distribute minutes for monthly meetings

  • Ensures that backup information is available at meetings when required


Treasurer

  • Advises the board on financial matters

  • Controls and keeps records for the club finances

  • Issues receipts for all cash received and keeps records of that paid out

  • Prepares the annual Treasurer’s report and monthly report for meetings

Charity Coordinator

  • Organizes fundraising events to support selected charitable organizations

  • Chairs the Charity committee

  • Checks and approves the selected charities


Membership Coordinator

Responsible for keeping an up to date, annual club membership list, admitting new members at Coffee Mornings, and liaising with delegates to maintain the Membership Directory. Responsible for admitting current club members to the club’s annual Facebook page and accepting new members to the page. The Membership Coordinator is responsible for maintaining the club’s individual member name badges. Has no voting rights


Activity Coordinator

  • Facilitates the setting up of activities by welcoming each leader

  • Manages activities registration through the year

  • Coordinates activities and collaborates with activity leaders

  • Oversees members registration

  • Develops annual activity calendar


Publicity Coordinator

  • Is responsible for communication about the club and its events

  • Manage the Facebook groups

  • Support events by publishing communication materials

  • Contacts media

  • Produces digital creations on computer graphics software

  • To assist other representatives of clubs and nations create various advertising media related to the International Club (IC)

Travel Coordinator

  • Suggest where to go and organizes half day and whole day trips

  • Books busses and supplies for the trips

  • Prepares budget and finance report for each travel

  • Collects registration and money

  • Travel leader during the trips

Childcare Coordinator

  • Collects registration and money

  • Books the staff according to needs

  • Monitors childcare during coffee morning

  • Communicates with the board on any issues, ideas and changes

  • Maintains and upholds confidentiality

  • Diploma in childcare or experience in working with children/childcare is preferred

IT Coordinator

Maintains website for the club and the related IT work on the site. To maintain the administration role of the Facebook Page as well as the Facebook group for the club. To assist the creation of the presentations, forms, flyers done by the various coordinators and delegates.

National Delegate

To take on a position, we ask you to be able to attend the monthly board meeting. Meetings are always a Tuesday: usually the first Tuesday of the month.

Deputy

The Function of the job is to help and substitute the main person of the position when it is needed. Deputy usually takes over the position of the main person if she/he is leaving.

Member of the Charity Team

Participates in Charity Team meetings. Helps to organize charity events.